1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Artemis Media is the data controller (contact details below). This means we decide how your personal data is processed and for what purposes.
Artemis Media, complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
· To enable us to provide our services for the benefit of our clients;
· To administer membership records;
· To promote the interests of our clients and their businesses, and Artemis Media’s services to you;
· To manage our employees and volunteers;
· To maintain our own accounts and records (including the processing of payments and any donations we may make to charities or not for profit organisations;
· To inform you of news, events, activities and services running at Artemis Media;
· To share your contact details with webinar providers, other service providers so they can perform their duties for us to deliver training and other information and keep you informed about news in relation to the events, activities and services that will be occurring from time to time and in which you may be interested.
· Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
· Processing is necessary for carrying out legal obligations in relation employment, social security or social protection law, or a collective agreement;
· Processing is carried out by a our staff and third parties such as Accountants and Lawyers in the provision of professional services: -
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
Your personal data will be treated as strictly confidential and will only be shared with other members of Artemis Media in order to carry out our services to clients or for purposes connected with the helping our clients. We will only share your data with third parties outside of Artemis Media with your consent.
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of our business records” as required by HMRC or other organisations in the performance of our business and any statutory requirements.
Specifically, we retain your data while it is still current; and associated
paperwork for up to 6 years after the calendar year to which they relate;
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
· The right to request a copy of your personal data which Artemis Media, holds about you;
· The right to request that the Artemis Media corrects any personal data if it is found to be inaccurate or out of date;
· The right to request your personal data is erased where it is no longer necessary for the Artemis Media to retain such data;
· The right to withdraw your consent to the processing at any time
· The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
· The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
· The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.